Receptionist/Administrative Assistant Full Time NEW

About Us:

SMC, Ltd. is a globally recognized premium supplier to the medical market with locations throughout the world. People committed to speed, technology, and exceptional performance are the cornerstone of our organization. Comprised of dedicated people and decades of manufacturing experience, we have continued to experience strong growth and currently have outstanding career opportunities for equally dedicated people.

We currently have an exciting opportunity for a Receptionist/Administrative Assistant our Devens, MA location. 

Job Summary:  Responsible for the front desk receptionist function and administrative support to the Human Resources Department and other departments as required.

Essential Job Duties and Responsibilities:

• Perform receptionist duties to include answering the phones, routing calls, and greeting customers.
• Process employee and guests per the security protocol of the facility, including creating badges.
• Provide administrative support to the Human Resources Department and other departments as required.
• Assist in scheduling candidates for job interviews, including adding to outlook calendars and creating interview folders.

• Assist with reporting and approving invoices for payment to benefit carriers.
• Perform data entry for new temp and full-time hires.  
• Scan documents and e-file business documents.
• Create name tags for cubicles, offices and conference rooms.

• Update, send via email, post to tv monitor, and employee information boards companywide notices such as new hire notifications, promotions, holidays, events, etc.
• Prepare and send new hire email notifications.
• Coordinate new hire activities with other departments.  IE: Quality for new hire initials, etc.
• Coordinate and prepare all aspects of the Employee Exceeding Expectations program.
• Coordinate customer visits and other scheduled meetings by scheduling conference rooms and ordering refreshments if requested.  
• Maintain and create supply of New Hire Orientation packets.
• Manage the safety shoe and safety glasses processes.
• Ordering flowers, gift baskets, etc. for employee occasions.
• May assist in coordinating company sponsored employee events.
• Assist employees with basic company or HR related questions, referring them to SMC Connect, ADP or a member of the HR team for benefits or more advanced requests or questions.
• Sort and distribute daily US mail delivery.
• Maintain a neat and organized front desk area.
• Other duties as assigned.

• Regular and timely attendance is required in order to meet the requirements of the position. Neat professional appearance required.

 Essential Qualifications: 

• High School diploma or equivalent (GED).
• A minimum of two (2) years Administrative experience preferred.
• Must be able to maintain strict confidentiality.
• Excellent computer skills such as Outlook, Word, Excel, PowerPoint.
• Ability to work with minimal supervision.
• Strong organizational and multi-tasking skills.
• Strong written and verbal communication skills.
• Must be able to read, write and communicate in English. Bi or Multi-lingual in Spanish and/or Khmer a plus.

 ADA Requirements:

• Typically sits, grasps items and performs keyboarding for frequent operation of a computer
• Stand, walk, bend, reach or otherwise move about occasionally
• Lift, move or otherwise transfer items up to 30 lbs. occasionally
• Occasional exposure to typical machine shop physical hazards
• Travel by air or car occasionally

At SMC Ltd. we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job.  If your experience is close to what you see listed here, please still consider applying.  We know that our differences often can bring about innovation, excellence and meaningful work—therefore, people from all backgrounds are encouraged to apply to our positions.  Please let us know if you require reasonable accommodations during the interview process. 

SMC Ltd. is an equal opportunity employer. M/F/D/V; this organization uses E-Verify.

Applicants may be subject to pre-employment screening which may include drug screening, reference checks, employment verifications, background screening and/or skills assessments.

All applicants must be authorized to work in the US

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